10 Essential Administrative Tasks to Delegate to a Virtual Assistant

There lived a professional juggler, who was so skilled in his craft. At first, he found it exciting to toss multiple balls in the air, but soon enough, his arms started to ache as he tried to stay steady and keep the balls from crashing. 

Does this story sound familiar? 

Now, try replacing the juggler’s balls with those administrative tasks you juggle every day. Many entrepreneurs and business executives have mastered the art of juggling − balancing countless tasks, responsibilities and goals, and this can lead to exhaustion and burnout. Why not take a break and delegate those administrative tasks to a Virtual Assistant?

In this article, we’ll enlist several administrative tasks your VA can effectively handle. They include: 

• Invoice and Receipt Follow-Up: After sending an invoice to a client, your VA can take it up from there to track and follow up on outstanding payments, issue invoices, and maintain detailed records of invoices and receipts. 

• Creating and Managing Communication Documents: A VA drafts communication documents such as memos, policy documents, manuals, press releases, job descriptions, employees’ handbooks, etc., ensuring your operational processes are streamlined. 

• Scheduling Appointments With Clients: A VA can manage calendars, schedule clients’ appointments, and send out reminders. 

• Answering Phone Calls: Answering phone calls promptly and providing necessary information to the other party is one of the basic admin tasks you can delegate to a VA. 

• Email Management: Responding to emails swiftly and professionally is one of the core duties of a VA. Although this doesn’t require a special skill, it demands a high level of professionalism and business etiquette. 

• File Management: For efficiency, it’s important to maintain an organised file system. A Virtual Assistant can declutter and organise your digital filling system making it easier to manage, track, and retrieve data or information.

• Data Entry: This is the process of inputting data or updating information into a database. These tasks involve updating customers’ records, reconciling data discrepancies, and removing errors from the database. 

• Meeting Documentation and Follow-Up: Administrative tasks like drafting agendas, keeping proper records of meeting minutes, and compiling relevant reports and information to aid the success of a meeting can all be handled by a VA; from preparation to following up all the parties involved. 

• Document Preparation: A VA can draft and proofread documents such as SOPs, letters, etc., ensuring these documents are well-written and polished before they get to your desks. 

• Inventory Management: A VA can help you take stock of all inventories and identify or suggest areas where supplies are short and purchase needs to be made. 

In conclusion, offloading these administrative tasks to a Virtual Assistant will reduce the stress of juggling and help you regain precious time to invest in your business. 

Are you ready to elevate your professionalism and boost your productivity? Partner with Sisi Manager. Our team of professional Virtual Assistants will provide you with the administrative support you need. Contact us today and let us juggle your balls!