5 Electrifying Things to Know about Inbox Management  

In today’s fast-paced digital world, inbox management is a crucial skill important to professionals and businesses. Hence, mastering the act of handling email can greatly impact your productivity and communication. 

Inbox management is rewarding but time-consuming and as an entrepreneur or a C-suite executive, time is golden. Checking email is considered one of the top 10 work distractions. You might read some, forget some tucked away in your spam folder, and easily lose focus on core tasks when following up your inbox. 

Let’s explore 5 amazing things you should know about inbox management.

• Prioritisation: To manage your inbox better and put it under control, you need to learn how to prioritise your emails by categorising them. Also, you can adopt colour coding or labels to keep your inbox organised. The categories are:

• High priority: These are emails that need urgent attention 
• Medium priority: These are important emails but do not need urgent attention 
• Low Priority: These are not urgent. Examples include newsletters and promotional emails.

• Automation of Repetitive Tasks: After prioritising, the next action is automating tasks in your inbox. Not many people know that tasks can be automated to save time. You can use a filter to automatically move emails to the right label for easy access. Set up auto-responses to common inquiries or out-of-office responses. You can also schedule emails to be sent at an appropriate time.  
• Use of  Search Instead of Scroll: Instead of scrolling through a lot of messages to find the one you are looking for, you should opt to use the search operator in your email. Scrolling for specific mail in the pool of others is no fun and can be frustrating. The best alternative is to master and use the search operator. With search operators, you can use the results to set up a filter for these messages. This is quite straightforward and should be adopted to save time. 
• Unsubscribe From Unwanted Emails: When conducting online research, many of us usually subscribe to different newsletters. When those emails start coming in, they make our inboxes too jam-packed. They occupy space, making it difficult to navigate our inboxes easily. 

Unwanted subscriptions can cloud important emails if not properly taken care of. To avoid skipping an important email you should unsubscribe from irrelevant newsletters. Also, if you are busy with strategic planning for your business, Sisi Manager is here to help. 

• Set Aside Time to Read and Respond to Emails: A beep from your email notification can distract you or interrupt your workflow. Therefore, instead of always peeping to check your emails while you are busy with core tasks, set aside time to read and respond to emails. 

The Next Big Step

Hire a virtual assistant who can manage and clear your inbox. The good thing about hiring a virtual assistant to manage your inbox is that you can maintain excellent communication with your clients and customers without opening your inbox. Aside from communication, a virtual assistant will automate your repetitive tasks, create labels and organise your inbox. Send an email to Sisi Manager to help you deal with all these.