Easy Steps to Create a Professional Email Signature 

In today’s fast-paced digital world, first impressions often start with an email.  Your message can be perceived as incomplete and less credible without a professional email signature. Imagine going beyond the status quo when sending an email, instead of signing off with ‘best regard, (name)’, you include a beautiful image, logo, contact details, portfolio, and social media icons which take your recipient directly to your social media page in one click. 

An incomplete email signature can lead to missed opportunities, as recipients might not have easy access to your contact information or social media platforms. In this article, we’ll walk you through the steps to create a polished and professional signature that not only provides essential details but also showcases your brand

Open Your Gmail Account

• Open your Gmail account; you can open it directly on your Chrome browser or input your personal or business account details on the Gmail app. E.g. hello@sisimanager.com
• Click on the gear icon at the top right corner.
• From the drop-down menu, select the ‘see all settings’ option.
• In the Settings menu, go to the ‘General’ tab.
• Scroll down until you find the ‘Signature’ section.

Create a New Signature

• Click on the ‘Create new’ button.

• Enter a name for your signature, then click ‘Create’.

• In the text bar, compose your signature. The information should include:

• Your name
• Position or job title
• Company name
• Contact information (Phone number, email address)
• Website (optional)
• Company logo (optional)
• Photo (optional)
• Social media links (optional)

At this stage be careful not to go overboard. Keep it concise; don’t go beyond 3-4 lines in your text and maintain consistency when you incorporate colours in your logo for your text.

Save Your Changes

• After customising your signature, below the text editor, you will find two options: ‘for new mail use’ and ‘on reply/forward use.
•  Click both options and select your signature name from the drop-down menu to activate. 
• Tick the box that says ‘Insert signature’ before the quoted text in replies.
•  Remove the ‘–‘ line that precedes it.
• Save changes

In conclusion, creating a professional Gmail signature is a great way to add a personal touch to enhance your email communication and make a lasting impression. After these steps, compose a new email to test what your new Gmail signature looks like. If you are dissatisfied with the outcome, go back to your settings to edit. 

Feeling overwhelmed or unsure about setting up your signature? You can outsource it alongside other administrative tasks to a Virtual Assistant. Sisi Manager can help you handle all these while you focus on other essential duties. Contact us today!