How to Effectively Schedule Your Day With a Virtual Assistant

In today’s fast-paced world, busy executives are more in need of a virtual assistant than ever before. We are in a time where many businesses and professionals are constantly changing their strategies to increase efficiency and productivity, hence the necessity of a VA. 

Using a virtual assistant to plan your daily schedule will significantly boost your productivity, keep you organised, and increase your chances of ideating more strategies. 

In this article, we have provided a comprehensive guide on how to effectively plan your daily schedule with a virtual assistant.

• Set Clear Goals: Begin by outlining your goals for the day. Have a realistic expectation and clearly define what you want to achieve. To better manage your time, ensure you prioritise according to how important or urgent your tasks are. Also, communicate clearly what you need and expect from your VA. By doing all these, your VA can better understand where to step in and provide the adequate support you need to accomplish your tasks for the day.

• Be Detailed: When scheduling, give detailed and precise instructions on how you want your day to roll out. Clearly communicate specific instructions such as deadlines, or non-negotiable to your VA. Also, when delegating tasks, be specific about your instructions. Don’t give vague instructions expecting your VA to understand. 

• Leverage Calendar Tools: Several tools such as Google Teams, Google Calendar, Slack, Asana, etc., can help you communicate with a VA and stay updated. For instance, with the Google Calendar, you can easily share access to your calendar. Your VA can view, edit, and update your schedule for the day in cases of impromptu appointments or meetings.

• Be Flexible: Despite meticulously planning your activities for the day, unexpected emergencies may come up and disrupt your day. Therefore, be flexible and open to adjusting your schedule when necessary. Also, always endeavour to keep communication lines open to enable your VA to contact you easily when any emergency or impromptu adjustment occurs.

• Give Constructive Feedback: Constructive feedback is an important communication tool. It aims at providing useful comments, advice, or suggestions on performance. Evaluate your VA’s strengths and weaknesses, praise their accomplishments, and suggest areas where they need to improve to ensure a better and seamless work relationship. Also, be open to listening, this will foster a better understanding between both parties.

The goal of scheduling your day with a VA is to provide an organised and structured system around your daily activities. With these simple steps, you can effectively schedule your day with your virtual assistant. If you need a virtual assistant to effectively manage your schedule and streamline your business operations, send a mail to Sisi Manager or you can send a DM to our Instagram.